Organise your participation at Logistics & Automation 2022!
Participation Regualtions & Additional items
If you wish to decorate your stand, make sure you follow the rules set by the organisation.
- Take advantage of our prices by placing your order before 11 JUNE.
- No additional orders can be placed after 01 OCTOBER.
- If there is any item you need and it is not in the catalogue, please contact: operaciones@easyfairs.com.
* The furniture models may be modified by others of similar characteristics depending on the stock.
Catalogue of additional elements
DON’T FORGET!
The final artwork must be sent to: operaciones@easyfairs.com in PDF format before 15 SEPTEMBER – IF THIS FINAL ARTWORK HAS NOT ARRIVED BEFORE 30 SEPTEMBER, ONLY THE COMPANY LOGO WILL BE PRINTED. If you want the same for the year 2021 please let us know as soon as possible. The organisation will not print exhibitor’s files.
Loading and Unloading
For the loading and unloading process, we put you in contact with DB Schenker, a recommended and trusted company. This service is not exclusive, you can hire any other logistics company for its arrangement. We recommend you to reserve these services in advance, for optimal planning.
DBSCHENKER is the official supplier IFEMA
Contact details:
Atención al expositor de DBSCHENKER:
IFEMA: +34 91 330 51 77
ifema.madrid@dbschenker.com
For exhibitors who wish to carry out the loading and unloading process on their own, these are the regulations they must comply with. In the event of irresponsible unloading, with the consequent damage to carpets, structures, furniture, etc., the organisers will charge for the cost of repairing the damage at the end of the show.
Build-up & Break Down Days
Build-up
25th October between 9:00 a.m. and 8:00 p.m.
Break Down
27th October from the opening of the gates until 21:30
28th October from 8:30 – 15:00
Packages & sizes of stands:
All In Stands
ALL IN shell scheme stands include, general lighting, carpet, furniture package, name board, daily cleaning and parking space.
What your stand includes!
All In Plus
ALL IN PLUS shell scheme stands include, general lighting, carpet, furniture package, graphics, name board, daily cleaning and parking space.
What your stand includes!
All In Premium Stand
ALL IN PREMIUM shell scheme stands include, general lighting, carpet, furniture package, graphics, name board, daily cleaning and parking space.
All the components, materials and furniture that make up the stand (including, but not limited to, walls, chairs, tables, showcases, etc.) are hired by the exhibitor on a rental basis.
For this reason, they must be returned to EASYFAIRS, once the event for which the stand was hired has ended, in the same condition in which they were delivered.
In other words, the exhibitor may not make any modification whatsoever to any of the components, materials and/or furniture of the stand, nor may the exhibitor stick and/or nail any object or additional element to the walls and/or furniture of the stand that may leave any kind of mark, groove, crack or damage.
In this regard, and taking into account the above, at the end of the event, the EASYFAIRS operations team will carry out an exhaustive review of the condition of the stand by taking photographs that may only be used by EASYFAIRS for internal documentation, also in order to verify that the exhibitor has indeed complied with this commitment to care for and maintain the stand in the same condition in which it was delivered to the exhibitor.
In this respect, and in the event that the EASYFAIRS team finds any additional element not contracted in the stand that has altered its original state and cannot be easily removed without causing any type of damage to any of its components, EASYFAIRS staff will proceed to send the invoice for any damage caused by the exhibitor’s accession of such additional element(s).
On the other hand, and in the event that the exhibitor finds furniture on the stand that does not correspond to the contracted package, we suggest that the exhibitor notifies the organisation for its immediate removal, since otherwise, EASYFAIRS will proceed to invoice the exhibitor for the use of said furniture that was not initially contracted at the end of the event.
Finally, and in general terms, in the event of any kind of damage to the stand caused by the exhibitor, EASYFAIRS will charge the exhibitor for the cost of repairing the damage at the end of the show.
Register and Acreditations
All the personnel of your company that will be present at the event, must previously register as EXHIBITOR through My Easyfairs. Access your My Easyfairs account in the “PREPARE YOUR STAND” section. Then click on “STAND PERSONNEL” and click on “Manage Stand Personel”. A link will open that will take you directly to your Visit portal. Once inside your portal, click on Personal and New. You have a maximum of 15 passes, if you need any more, contact with us at madrid@easyfairs.com and we will value the extension of passes. Once the registration is completed, you will receive an email with your ticket. You can also print it from the platform.
DURING THE ASSEMBLY
Once you have registered as an exhibitor online, you will be able to exchange your entry tickets for your badges (Smart Badge) at the registration booths set up on 25 October from 10am to 7pm at IFEMA’s NORTE registry.
**Dates, times and location may be subject to change by the organisers.
During the days of the event, 26th and 27th October, you will be able to go to both the north and south access to collect your accreditation from 9h to 10h. Outside these hours, the organisation cannot guarantee that you will not have to wait in line for several minutes.
IMPORTANT: Remember that it is essential to have an EXHIBITOR accreditation to be able to access the halls on the days of the event. If you have a visitor’s badge, you will not be able to access registration until 10:00 (opening time for visitors).
Smart Badge Technology
When do I pick up or receive the Smart Reader?
On the exhibitor’s day, 25th October, from 12h to 19h a group of 8 people will distribute the readers around the halls. The reader or readers will be attached to a cardboard so that you can put them on a table or stick them anywhere in the stand.
When do I return the Smart Reader?
The collection of the Smart Readers will take place on Thursday, the second day of the event, from 17h (approximately) until 19:30h, by our staff. You can decide whether you want to give it to the hostess or wait until the end and take it to the Business Point or Easy Go point. When you return it, you will be given a small card to prove that it has been returned and you will have to keep it.
Frequently asked questions about Smart Readers
Do I have to do anything?
No! You will receive it at your stand on the exhibitor’s day.
Do I have to pay anything?
The reader and the email with the distribution of your content is included in the EasyGo pack you have chosen with your stand.
How will the visitor get the information about my products?
The visitor will receive an email at the end of the day with a link to your company profile with all the information you have filled in your My Easyfairs.
How can I change this information?
You can change it at any time by logging in to your My Easyfairs. If you need help, please do not hesitate to contact the Easyfairs team.
When will I receive the list of visitors who touched my reader with their smart badge?
At the end of the event, make sure you hand in your reader to the EasyGo team, either to the staff who will collect it from your stand, the EasyGo point or the Business Point. Once the reader has been handed in, on the same day or the following day, if you have GoLeads, GoPlus or GoPremium, you will receive an excel file by email with the visitors’ data (if you have GoVisibility and you want to receive the contacts, you can upgrade to GoLeads). Readers that are not returned will be charged at a price of 500 euros.
Can I place the reader somewhere else?
Of course, you can place the holder wherever you think it is most suitable. Just make sure it is easily accessible and visible to the visitor so that you have more contacts. If you need help, contact the Easyfairs team.
Does it really work?
Easyfairs offers Smart Badge readers at all B2B events. Each reader distributes exhibitor content to an average of 50+ visitors per event, while collecting the same number of leads. Some exhibitors get as many as 500!
I have a question…
Don’t hesitate to contact Easyfairs or EasyGo staff.